احمد
عضو فعال
اعلان توظيف : مدير إداري - وكالة غوث وتشغيل اللاجئين الفلسطينيين - الأنروا
UNITED NATIONS RELIEF AND WORKS AGENCY
FOR PALESTINE REFUGEES IN THE NEAR EAST
UNRWA
FOR PALESTINE REFUGEES IN THE NEAR EAST
UNRWA
Do you have the dedication, skills, knowledge and experience to help us improve the life of Palestine refugees? The United Nations Relief and Works Agency offers challenging opportunities for professionals interested working in a results-driven and diverse environment. If you are then we would like to hear from you. UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon, and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers.
Administrative Officer “A”
Location:Gaza Field
Type of Appointment:Fixed Term
Deadline for Application:28 December 2014
Vacancy Announcement Number:04-12-2014
Grade 14
Department/Division :Education
MAIN RESPONSIBILITIES
In accordance with Agency policy and procedures, the ideal candidate is responsible for the following administrative support duties:
-Budget and financial support, including;
-Supporting the biennium and yearly budget by preparing the departmental operating and project budget estimates;
-Establishing internal financial controls to ensure budget and financial online system are maintained in an accurate and timely manner;
-Monitoring and tracking budget for the assigned unit including the preparation of Budget Allotment Adjustments ;
-Preparing for and drafting responses to audit requests.
-Human resources support, including:
-Preparing staffing table proposals and Request for Post Actions (RPAs); maintaining staffing table records;
-Coordinating with Human Resources Department the recruitment of area staff and consultants by initiating requests for vacancy announcements, facilitating interviews and drafting and administering the contracts;
-Drafting and administering Special Service Agreements and Limited Durations Contracts.
-Procurement and contracting support, including:
-Administering, verifying, and finalizing the preparation of Service Contracts and Consultancy Contracts;
-Administering procurement and logistical operations including tenders, quotations, purchasing orders, etc.; handling and controlling the preparation of Lists of Requirements (LoRs);
-Maintaining contacts with local vendors and suppliers in order to meet non-standard purchase requirements.
-Assets management support, including:
-Acting as a custodian of consumable supplies in his/her assigned unit, including (as available) seals, stamps and archives;
-Handling surplus, obsolete or unserviceable equipment via coordinating with Information Systems Division (ISD) and Field Property Inspection Officer (FPIO), and/or keeps detailed updated records of the assets status and produces the appropriate equipment status reports accordingly;
-Coordinating maintenance of assets including building maintenance and repair, vehicles, generator maintenance and management.
-General administrative and filing support , including:
-Collecting, compiling and preparing analysis of statistical data related to the programme/service; maintaining up-to-date records and files on the Department activities and staff;
-Contacting other Departments and Divisions; obtaining or coordinating material on information as/and when required;
-Maintaining filling/archiving system for service contracts, special service agreements and casual labor and ensures records are up to date.
-Safety and security support (as applicable for the assigned unit), including:
-Assisting, in coordination with the Safety and Security Unit, the implementation of office security requirements in unit installations to ensure overall compliance with UN security standards;
-Acting as security focal point within the assigned unit and maintaining the security and safety of the building through the supervision of guards and cleaners.
-Other specific functional support (as applicable for the assigned unit), including:
-Assisting in the administration of fellowships/grants, as available;
-Maintaining up-to-date records of the Department projects and prepares progress reports on the implementation of funded projects;
-Managing logistical preparations for workshops, conferences and meetings.
-Performs such other duties as may be assigned.
PERSONAL & PROFESSIONAL COMPETENCIES
-A university degree in business administration, or related field.
-At least four years’ experience in administrative support, procurement, human resources, finance or other related functions, of which two years in a large/international organization.
-Very good command of written and spoken English and Arabic.
-Very good drafting skills in English and Arabic;
-Possession of a valid driving license.
-Excellent computer skills, especially in MS application used in the Agency, such as Work, Excel, Internet Explorer and Outlook;
-Ability to take initiatives and work in a logical and accurate manner;
-Excellent communication skills; effective team member;
-Ability to work under pressure;
-Knowledge of protocol norms
-The incumbent will be required to travel in the Agency’s area of operations.
ADDITIONAL INFORMATION
-The incumbent may be required to work beyond the regular working hours.
-Shortlisting preference among qualified candidates will be given to the qualified internal candidates.
CONDITIONS OF SERVICE
-Basic Salary: Monthly basic salary $1,215.00; plus a currency adjustment factor (present rate 12.96%) and monthly dependency allowance up to $123.25.
-Contract Duration: Three years including 1 year probation period.
-Leave: 30 days annual leave
-Pension: Provident Fund contribution
-Other conditions of service and benefits may apply.
EQUIVALENCY
Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.
ASSESSMENT METHOD
Qualified candidates will be required to undergo tests and a competency based interview. To learn more about positive and negative indicators of professional behaviours within the UN competencies, you may review the UN Competency Development – A Practical Guide
GENERAL INFORMATION
UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment.
UNRWA encourages applications from qualified and experienced women. It is Agency policy to give full consideration to disabled candidates whose disability does not militate against the effective performance of the duties of the post. Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. With their prior agreement, candidates who are approved as suitable for appointment but are not the selected candidate for this vacancy, will be placed on the Agency’s roster of pre-approved candidates for a period of up to one year, and may be considered for future vacancies in the same position. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.
HOW TO APPLY
If you have got the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then
Type of Appointment:Fixed Term
Deadline for Application:28 December 2014
Vacancy Announcement Number:04-12-2014
Grade 14
Department/Division :Education
MAIN RESPONSIBILITIES
In accordance with Agency policy and procedures, the ideal candidate is responsible for the following administrative support duties:
-Budget and financial support, including;
-Supporting the biennium and yearly budget by preparing the departmental operating and project budget estimates;
-Establishing internal financial controls to ensure budget and financial online system are maintained in an accurate and timely manner;
-Monitoring and tracking budget for the assigned unit including the preparation of Budget Allotment Adjustments ;
-Preparing for and drafting responses to audit requests.
-Human resources support, including:
-Preparing staffing table proposals and Request for Post Actions (RPAs); maintaining staffing table records;
-Coordinating with Human Resources Department the recruitment of area staff and consultants by initiating requests for vacancy announcements, facilitating interviews and drafting and administering the contracts;
-Drafting and administering Special Service Agreements and Limited Durations Contracts.
-Procurement and contracting support, including:
-Administering, verifying, and finalizing the preparation of Service Contracts and Consultancy Contracts;
-Administering procurement and logistical operations including tenders, quotations, purchasing orders, etc.; handling and controlling the preparation of Lists of Requirements (LoRs);
-Maintaining contacts with local vendors and suppliers in order to meet non-standard purchase requirements.
-Assets management support, including:
-Acting as a custodian of consumable supplies in his/her assigned unit, including (as available) seals, stamps and archives;
-Handling surplus, obsolete or unserviceable equipment via coordinating with Information Systems Division (ISD) and Field Property Inspection Officer (FPIO), and/or keeps detailed updated records of the assets status and produces the appropriate equipment status reports accordingly;
-Coordinating maintenance of assets including building maintenance and repair, vehicles, generator maintenance and management.
-General administrative and filing support , including:
-Collecting, compiling and preparing analysis of statistical data related to the programme/service; maintaining up-to-date records and files on the Department activities and staff;
-Contacting other Departments and Divisions; obtaining or coordinating material on information as/and when required;
-Maintaining filling/archiving system for service contracts, special service agreements and casual labor and ensures records are up to date.
-Safety and security support (as applicable for the assigned unit), including:
-Assisting, in coordination with the Safety and Security Unit, the implementation of office security requirements in unit installations to ensure overall compliance with UN security standards;
-Acting as security focal point within the assigned unit and maintaining the security and safety of the building through the supervision of guards and cleaners.
-Other specific functional support (as applicable for the assigned unit), including:
-Assisting in the administration of fellowships/grants, as available;
-Maintaining up-to-date records of the Department projects and prepares progress reports on the implementation of funded projects;
-Managing logistical preparations for workshops, conferences and meetings.
-Performs such other duties as may be assigned.
PERSONAL & PROFESSIONAL COMPETENCIES
-A university degree in business administration, or related field.
-At least four years’ experience in administrative support, procurement, human resources, finance or other related functions, of which two years in a large/international organization.
-Very good command of written and spoken English and Arabic.
-Very good drafting skills in English and Arabic;
-Possession of a valid driving license.
-Excellent computer skills, especially in MS application used in the Agency, such as Work, Excel, Internet Explorer and Outlook;
-Ability to take initiatives and work in a logical and accurate manner;
-Excellent communication skills; effective team member;
-Ability to work under pressure;
-Knowledge of protocol norms
-The incumbent will be required to travel in the Agency’s area of operations.
ADDITIONAL INFORMATION
-The incumbent may be required to work beyond the regular working hours.
-Shortlisting preference among qualified candidates will be given to the qualified internal candidates.
CONDITIONS OF SERVICE
-Basic Salary: Monthly basic salary $1,215.00; plus a currency adjustment factor (present rate 12.96%) and monthly dependency allowance up to $123.25.
-Contract Duration: Three years including 1 year probation period.
-Leave: 30 days annual leave
-Pension: Provident Fund contribution
-Other conditions of service and benefits may apply.
EQUIVALENCY
Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.
ASSESSMENT METHOD
Qualified candidates will be required to undergo tests and a competency based interview. To learn more about positive and negative indicators of professional behaviours within the UN competencies, you may review the UN Competency Development – A Practical Guide
GENERAL INFORMATION
UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment.
UNRWA encourages applications from qualified and experienced women. It is Agency policy to give full consideration to disabled candidates whose disability does not militate against the effective performance of the duties of the post. Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. With their prior agreement, candidates who are approved as suitable for appointment but are not the selected candidate for this vacancy, will be placed on the Agency’s roster of pre-approved candidates for a period of up to one year, and may be considered for future vacancies in the same position. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.
HOW TO APPLY
If you have got the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then
by creating a personal profile and completing the UNRWA Personal History Form.
Only applications received through this website will be considered. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted.
The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts.