وظيفة شاغرة : كاتب إداري - unops

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اعلان توظيف : كاتب إداري -
UNOPS
Vacancy code VA/2014/B5106/6350
Position title Administrative Clerk
Department/office AEMO, JMOC, Jerusalem
Duty station Jerusalem with regular travel to other areas of West Bank., Palestine (State of)
Contract type Local ICA Support
Contract level LICA-3
Duration one year with possibility of extension
Application period 27-Nov-2014 to 11-Dec-2014
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Background Information - UNOPS

UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations.

We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.


Functional Responsibilities

Purpose and Scope of Assignment
Raising Purchase Orders (POs - Financial Authorizations) through ATLAS, Receipts and payment requests.
Review and assist in processing the monthly payroll sheets for UNOPS clients
Review and process staff F10 claims and Certification of Payments (CoP)
Review and process Certification of Payments for consultants
Establish proper filling system for payments related documents, and make sure all the supporting documents are kept in files.
Responsible for all Travel related activities including ensuring proper completion of Travel Authorization and Reporting from, issuance of Travel Authorizations, calculation of DSA and Terminals and other related travel activities.
Responsible for entering all the information for all JMOC staff/personnel on Travel registration system regarding their official mission.
Assist in entering/ processing vendors in Atlas.
Examine payment requests to ensure that all documentation is complete, including written certification of services rendered and/or goods delivered;
Filing and maintenance of project file structures;
Assist in photocopying, scanning, and distributing documents;
Obtain tax exemptions for purchase orders, as required
Assist in Raising Purchase Orders (POs) in Atlas, Receipts and payment requests
Prepare and distribute minutes of meeting;
Perform any other duties as required by the supervisor.



Monitoring and Progress Controls
To ensure smooth running of the project .Works with minimal amount of supervision.
Independently provides accurate results in the areas of work including administrative functions.

Competencies
Reliable and able to work under pressure;
Good team player;
Capable of working in a multi-national/cultural environment;
Excellent communications skills;
Strong organizing ability
Flexibility;
Attention to details
Ability to work independently / under minimum supervision
Proactive

Education/Experience/Language requirements

Qualifications and Experience

Education:

Secondary Education. A Bachelor Degree preferably in Business Administration or other related field will be an advantage.


Experience:
Minimum of 3 years of professional experience in administration and related functions.
Computer literate and familiar with Office applications (in particular, Word and Excel).

Additional Requirements
Previous experience in project administration, an asset;
Work collaboratively with colleagues to achieve project goals
Supportive and service oriented personality with commitment, efficiency and willingness to work in a highly motivated and fast-moving team;
Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with UNOPS rules and regulations; supports subordinates, provides oversight and takes responsibility for delegated assignments

Language Requirements:
Excellent command of Arabic and English language (oral and written).

Contract type, level and duration


Contract type: Individual Contract Agreement
Contract level: Local ICA level 3
Contract duration: one year with possibility of extension (Initial contract will be issued for a period of three months with possibility of extension based on satisfactory performance)


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pag es/Individual-Contractor-Agreements.aspx ​

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Additional Considerations
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Initial contract will be issued for a period of three months with possibility of extension based on satisfactory performance and project continuity.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.​